How-to videos.
Every feature, in about 30 seconds.

Short walkthroughs recorded from the real app. Start with Complete your Settings — then everything else fills itself in.

Getting set up Certificates Invoices, quotes and getting paid Diary, reminders and customers Extras
Getting set up

Do these first — five minutes now saves typing on every job.

Complete your Settings

Set it up once — every cert and invoice fills itself in

  1. Company details — and your logo
  2. Engineers — sign on the pad
  3. Getting paid — bank details
  4. Google reviews — paste your link
  5. Fixed prices — the quote generator

Set up your price list

Invoices in seconds

  1. Settings — Fixed prices
  2. Add from your price list

Add a customer

Postcode in, pick the house

  1. Customers — tap New customer
  2. Postcode in — pick the house
  3. Saved and ready

Import customers from a CSV

Moving from another app or a spreadsheet

  1. Settings — Import customers
  2. Check the columns
  3. Done — with an undo

Switching from Gas Engineer Software

Landlords, properties and due dates come with you

  1. Export from GES first
  2. Landlord details are matched
  3. Job addresses, tenants and due dates
  4. Grouped by landlord
  5. Properties saved as tenants
  6. Migrated records keep reminders going

Switching from Gas Certificate App

Sign in once — landlords, properties and dates fetched for you

  1. Settings → Import customers
  2. Your Gas Certificate App login
  3. Already matched
  4. Grouped by landlord
  5. Migrated records keep reminders going

Switching from Gas App

Import your customers from your phone contacts

  1. Settings → Import customers
  2. Export your contacts
  3. Already matched
  4. Done — with an undo
  5. Ready for your first certificate

Extra logins and backups

Manage users · Export & backup

  1. Settings — Manage users
  2. Export & backup

Renew your Gas Safe card

Keep your account active

  1. Settings shows your card status
  2. Tap Submit renewed card
  3. Checked against the register
Certificates

CP12s and the rest, done at the boiler.

Create a CP12 certificate

Landlord gas safety record, from your phone

  1. New certificate — pick CP12
  2. Choose the landlord
  3. Add the appliance
  4. Safety checks — one tap each
  5. Sign on the screen
  6. Check the dates, then send
  7. Send it as a PDF

Duplicate last year's certificate

Annual inspection, half the typing

  1. Find last year's cert — tap Duplicate
  2. Dated the day before the old one expires
  3. Review the appliances and checks
  4. Review the dates before you send

Issue a warning notice

Danger Do Not Use, on the spot

  1. New certificate → Warning Notice
  2. Record the unsafe appliance
  3. Action taken, action required
  4. Customer acknowledges on screen
  5. Send the notice as a PDF

Add a new customer from a certificate

Without leaving the form

  1. On the customer step
  2. Fill in their details
  3. Saved and selected

Email and share a certificate

PDF to the landlord in one tap

  1. Tap Share on any certificate
  2. Email the PDF in one tap
  3. Create the invoice from here
Invoices, quotes and getting paid

From the doorstep, with a pay link on every invoice.

Create an invoice

From the van, in under a minute

  1. Invoices — tap New invoice
  2. Pick the customer, add the work
  3. Save & send
  4. Watch it turn green

Quotes that become invoices

No retyping

  1. New quote — same as an invoice
  2. Sent — awaiting reply
  3. Convert to invoice

Invoice traffic lights

See who owes you — and chase it

  1. Amber unpaid · red overdue · green paid
  2. Tap it, then Remind
  3. Paid by transfer? One tap
  4. Invoice tracker on the dashboard

Send invoices to your accountant

Xero, QuickBooks or CSV

  1. Invoices — Send to accountant
  2. Pick the period and format
  3. Email it — or download
Diary, reminders and customers

The bit that quietly brings next year's work back.

Add a job from the calendar

Tap a day, fill in the job

  1. Open the Job Calendar
  2. Tap the day — fill in the job
  3. Tap the date number for hours
  4. Saved — and on the calendar

Voice reminders

Talk — it's in your diary

  1. Tap V Reminder on the calendar
  2. Talk — up to 60 seconds
  3. A red dot marks the day
  4. Play it back any time

Inspection reminders

Next year books itself

  1. Every cert sets next year's date
  2. Upcoming Jobs — approve the reminder
  3. Record the reply

Share your availability

Send customers your free slots

  1. Calendar — tap Share
  2. Next 7 or 14 days
  3. Email, text or PDF

Find customers not invoiced in 12 months

And email them in one tap

  1. Open Business Analysis
  2. Not invoiced in 12+ months
  3. Tap Email
  4. Change the wording in Settings

Message all your customers

Offers and news, by email or text

  1. Customers — tap Message all
  2. Write it once
  3. Email them — or text them
Extras

Breakdown AI, business analysis and referrals.

Breakdown AI

Fault code in — likely causes out

  1. Enter the boiler and fault code
  2. Get the likely causes
  3. Ask follow-up questions

Business Analysis

How's business?

  1. Open Business Analysis
  2. Earnings by job type
  3. Win-back list and exports

Refer a mate

You both get the reward

  1. Refer a mate — your personal link
  2. WhatsApp, text or email

Stuck on something?

Reply to any GasPilot email or write to queries@gaspilot.uk — a real engineer reads it.

Open GASpilot

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GasPilot — AI for Gas Safe Registered Engineers.

Any queries? Email queries@gaspilot.uk, or WhatsApp / call 07985 310234. New engineers get a free onboarding call.